Medical Records Policy Release of Medical Records • Original films (hard copies) or digital examinations (recorded on CDs) and reports will be released to authorized healthcare providers or the patient only where a medical record release has been requested either verbally or in writing. • Authorized healthcare providers include but are not limited to: • Physicians • Hospitals • Workers Compensation Board • Cancer Control Agency • Chiropractors • Midwives. • Physiotherapists • Requests for medical records from non- health care providers (e.g. lawyers) will not be released without receipt of a "Request for Access to Personal Information Form¨ signed by the patient for all requested records. • Requests from authorized non healthcare providers, persons or agencies for patient information will be charged as follows: a. One report $20 b. One Report + CD $25 c. Multiple Reports + CD $50 d. CD only $25 e. Medical-Legal Reports per page $140+ • Requests for medical records accompanied by a signed court order will be released. • Please note that all examinations recorded on film are the original and ONLY patient record and are irreplaceable. Retention of Medical Records • Imaging procedures recorded on film, CDs or electronic archive will be retained and accessible for a period of 7 years from the date the procedure was completed. • Diagnostic Reports shall be retained for a minimum period of 7 years