POLICIES AND PROCEDURES
Medical Records Policy
Release of Medical Records
Digital examinations (recorded on CDs) and reports will be released to authorized healthcare providers or the patient only where a medical record release has been requested either verbally or in writing.
Authorized healthcare providers include but are not limited to:
c. Cancer Control Agency
e. Nurse Practitioners
Requests for medical records from others (Lawyers, WorkSafeBC, Chiropractors, Physiotherapists, Naturopaths, etc.) will not be released without receipt of a "Request for Access to Personal Information Form¨ signed by the patient for all requested records.
Requests from authorized others, persons or agencies for patient information will be charged as follows:
a. Report only - no charge
b. Report + CD - $20 per study
c. Expedited CD - $40 per study
d. Medical-Legal Reports $144.90 per record request
Requests for medical records accompanied by a signed court order will be released.
Retention of Medical Records
Imaging procedures recorded on film, CDs or electronic archive will be retained and accessible for a period of 7 years from the date the procedure was completed.
Diagnostic Reports shall be retained for a minimum period of 7 years.